Define attributes
After creating a new data structure it is possible to add attributes – the fields that appear in forms and are stored in the database.
Add new attributes
- Select the data structure in the Data Designer.
- In the right pane click “+ Add attribute” to create a new field.
Key fields
| Field | Description |
|---|---|
| Name | Label in the form (e.g., “Item”). |
| Technical name | Internal identifier (e.g., item). |
| Type | Field type (e.g., text, number, date, choice). |
| Required | Determines whether the value must be provided before saving. |
| Show in form | Controls visibility for users. |
| Preview field | Defines how the record is shown as a “title line” in lists. |
The technical name and description are suggested automatically with AI support.
Types and specifics
| Type | Description |
|---|---|
| Text | Free-text field. |
| Number | Integer or decimal. |
| Date | Calendar field. |
| Choice (ENUM) | List of predefined values. |
| Reference | Link to another data structure. |
| Checkbox | Yes/No field. |
| File | Upload for attachments. |
Order of search results for references
For an attribute of type Reference, the order in which matches appear in the reference field can be set. The setting "Order of search results" appears in the attribute dialog as soon as the target data structure is selected.
| Setting | Order |
|---|---|
| Recently changed first (default) | Most recently created or changed records at the top. |
| Name A → Z / Name Z → A | Alphabetically by document name; numbers in the name are sorted by value (2 before 10). |
| Newest first (creation date) / Oldest first (creation date) | By the time the record was created. |
- Up to 25 matches are always shown: the 25 most recently changed records matching the search term. The setting only defines their order. A record that is not among them can be found with a more specific search term.
- The setting applies to the automatically generated form of the data structure as well as to custom forms that contain the field.
- The preview in the attribute dialog shows real matches from the selected data structure.
Examples
item: Choice field with ENUM values (“Pen”, “Paper”, “Cartridges”).quantity: Number (e.g., integer).comment: Optional text field.
Structure and sorting
- Drag and drop fields to sort them.
- The order directly influences the generated form.